Hire a Dedicated GoHighLevel Expert for Your Coaching Practice
Stop doing it all yourself. Get a trained, experienced virtual assistant who builds funnels, automates workflows, integrates Voice AI, and manages your entire CRM — properly organized, delivered fast.
We Don't Just Do Tasks. We Build Systems.
Our VAs bring strategy, speed, and precision. Everything is managed properly and delivered in an organized way you'll love.
Coaching-Niche Expertise
Our VAs have built GoHighLevel systems for 244+ coaching practices — from solo high-ticket coaches to multi-program academies. They know the discovery funnel, cohort onboarding, and retainer recovery workflows cold.
Delivered With Proof
Every completed task ships with a Loom walkthrough video so you see exactly what was built and how it works — no vague status updates, no 'trust me' handoffs.
Strategy, Not Just Execution
Your VA understands the coaching business model — high-ticket programs, cohort timing, churn patterns. They proactively flag what to automate next, not just work through a task list.
Gets It Right The First Time
Coaching GHL setups have nuances — program tiers, multi-stage applications, cohort pipelines. Our VAs have seen every variation. Fewer revision rounds, faster results.
100% White Label
We operate under your brand. On Zoom calls with your coaching clients, we represent your practice. Your clients will never know there's a team behind the work — you get all the credit.
Scales With Your Practice
Just launched a second program tier? Hiring a team? Adding a group cohort? Start on the Growth plan and step up as your operation expands — no contracts, no penalties.
Everything You Need, One Expert Handles It
From funnels to Voice AI — your dedicated expert covers the entire GoHighLevel ecosystem and beyond.
Discovery Call Funnel Builds
High-converting application funnels, landing pages, and offer pages built inside GHL — designed specifically to screen coaching prospects and pre-qualify before the first call.
Coaching Workflow Automations
Onboarding sequences, cohort check-in cadences, retainer billing recovery, accountability SMS — every repeating coaching admin task running on autopilot.
Voice AI & Conversational AI
VAPI, Retell, and Closebot integration for AI discovery-call receptionists, lead qualification bots, and 24/7 program FAQ chatbots.
Kajabi, Circle & Course Integrations
Connect GHL with Kajabi, Circle, Thinkific, Coach Accountable, or your custom course platform so program enrollments and progress sync automatically.
Coaching CRM & Pipeline Setup
Application pipeline stages, program-tier custom fields, cohort contact segmentation, and a dashboard that shows your real business health at a glance.
A2P/10DLC & Compliance
Complete A2P registration, brand verification, and campaign setup — so your coaching SMS campaigns reach inboxes, not spam folders.
Facebook & Instagram Lead Ads
Conversion API, Pixel setup, Meta lead form integration, and DM automation that turns ad spend into booked discovery calls inside GHL.
Membership Portals & Course Areas
Build and manage module libraries, client portals, cohort-gated content, and program replay archives directly within GoHighLevel.
Dashboard & Portal Styling
Custom-branded client dashboards, onboarding portals, and intake forms using CSS and JavaScript — your logo, your colors, your experience.
Telephony & SMS Setup
Twilio, Mailgun, and GHL phone number configuration with compliant opt-in flows and coaching-niche conversation scripts.
Application & Screening Automations
Multi-stage intake forms, program-fit screening logic, automated discovery-call gating, and pipeline routing that only surfaces qualified applicants to your calendar.
Daily Reporting & Audits
Daily progress reports, weekly account audits, and Loom walkthrough videos — so you always know exactly what's been built and what's running.
A Dedicated VA + A Project Manager Watching The Work
You pay up front. We hand-pick a VA. A project manager joins your Slack. Quality is monitored — every single task.
You pay first
Pick a plan, complete checkout. You're officially in the queue.
We find your VA in 1 week
We hand-pick a trained GHL specialist matched to your firm's niche and task mix. Usually live in 5–7 business days.
PM joins your Slack
A dedicated project manager is added to your Slack (or ClickUp / Asana / Trello). They monitor every conversation and task.
VA backed by our team
If your VA gets stuck on anything — a tricky webhook, a niche A2P case, a custom workflow — they ask our wider team and come back with the answer.
PM does quality reviews
PM watches client-to-VA activity and runs improvement calls with the VA. If a Loom is unclear, a workflow is slow, or quality slips — PM intervenes.
You Pay — Then We Search
The moment you complete checkout, we open the search. We don't run a paid bench; every VA is matched to a real client. You're typically live within 5–7 business days.
- Real human matching, not a faceless pool
- Niche + tool stack alignment before assignment
- Replaced free within 5 days if not a fit
- Background-checked, NDA-signed before access
One PM In Your Slack — Quality On Autopilot
A project manager is added to your Slack channel (or ClickUp / Asana / Trello — whichever you use). They see every message between you and the VA. They don't interrupt — they monitor, and step in only when quality demands it.
- Watches client → VA conversations for clarity
- Runs 1:1 calls with the VA for improvement
- Hosts quality reviews after every major task
- Feedback delivered before issues become problems
VA Connected to Our Whole Team
Your VA isn't an island. They sit inside our wider team — workflow specialists, voice-AI engineers, A2P experts, developers. If they're stuck, they ask. You get the answer fast.
- Internal team chat for VA-to-team questions
- Weekly internal training on new GHL features
- Ongoing AI tool training (Claude, VAPI, Retell, n8n)
- Senior engineer escalation for complex requests
We Train On New AI Tools — Constantly
GHL ships features monthly. AI tools (Claude, VAPI, n8n) ship weekly. We train our team on every meaningful update — so your VA is always ahead of where the platform is today, not where it was last quarter.
- Weekly internal training sessions
- Live changelog reviews every Friday
- New-tool experiments before client rollout
- Certifications maintained where vendors offer them
Your VA Proactively Suggests Ideas
Don't know what to automate next? Tell your VA your goal — they suggest the workflow. Share a rough idea — they spec it out, validate it with our team, and ship it.
- Monthly "what to automate next" recommendations
- Workflow ideas pulled from our 80+ client base
- Pilot test on a small list before full rollout
- Strategy thinking, not just task execution
Hours Tied To Your Package
You buy hours — 4/day, 8/day, or pay-as-you-go. Your VA delivers those hours every Monday–Friday. PM tracks utilization weekly so you always know what's been done.
- Growth: 4 hrs/day · ~80 hrs/month
- Power: 8 hrs/day · ~160 hrs/month
- Elite: 8 hrs/day + dev support
- Weekly utilization report from your PM
Hire Your GoHighLevel Dedicated Expert
No hidden fees. No contracts. Cancel anytime. All prices in USD.
- Funnel & Website Building
- Email & SMS Workflow Automations
- CRM Setup & Pipeline Management
- Membership & Course Creation
- Voice AI (VAPI, Retell, Closebot)
- Conversational AI Setup
- Zapier, Make & n8n Integrations
- Facebook CAPI & Pixel Setup
- Lead Form Integration
- RingCentral & Telephony
- A2P / 10DLC Registration
- Zoom Calls (Fixed Hours)
- Loom Walkthrough Videos
- Everything in Growth, plus:
- Full-Time Dedicated 8hr Support
- Advanced Workflow Automations
- Complete CRM & Funnel Audit
- Voice AI & Conversational AI Expert
- Daily Workflow Management & Reports
- Retainer Billing & Payment Recovery Setup
- Social Channels & Planner Connectivity
- Calendar, Forms & Survey Setup
- Dashboard Customization & Styling
- Zoom Calls Anytime (Business Hours)
- Proactive Suggestions & Strategy
- Everything in Power, plus:
- Custom-Coded Pages (HTML/CSS/JS)
- Custom API Integrations (Make & Zapier)
- Advanced Custom Scripts & Snippets
- WordPress + GHL Integration
- Custom Webhook & API Development
- Advanced Dashboard Styling (CSS/JS)
- Private Label / White Label Support
- GHL Add-On & Plugin Customization
- Priority Support & Fast Turnaround
- Dedicated Project Manager Included
- Complex Multi-Platform Automations
⏳ Pay-As-You-Go Hourly
Need a quick fix or one-time setup? Hire by the hour — no contracts, no minimums. Perfect for funnel edits, workflow fixes, troubleshooting, or short integration tasks.
See What's Included In Each Plan
| Feature | Growth — $700 | Power — $1,250 | Elite — $1,500 |
|---|---|---|---|
| Daily Hours | 4 hrs/day | 8 hrs/day | 8 hrs/day |
| Funnels & Website Building | ✓ | ✓ | ✓ |
| Email & SMS Automations | ✓ | ✓ | ✓ |
| CRM & Pipeline Management | ✓ | ✓ | ✓ |
| Voice AI (VAPI, Retell, Closebot) | ✓ | ✓ | ✓ |
| Zapier, Make & n8n Integrations | ✓ | ✓ | ✓ |
| A2P/10DLC Registration | ✓ | ✓ | ✓ |
| Full CRM & Funnel Audit | — | ✓ | ✓ |
| Daily Workflow Management | — | ✓ | ✓ |
| Dashboard Customization | — | ✓ | ✓ |
| Custom-Coded Pages (HTML/CSS/JS) | — | — | ✓ |
| Custom API & Webhook Development | — | — | ✓ |
| Advanced Scripts & Add-Ons | — | — | ✓ |
| Priority Support | — | — | ✓ |
| Zoom Availability | Fixed Hours | Anytime (Biz Hrs) | Anytime (Biz Hrs) |
| Loom Support Videos | ✓ | ✓ | ✓ |
| Dedicated Project Manager | ✓ | ✓ | ✓ |
Up and Running in 5 Days or Less
A simple 4-step process to get your dedicated expert working on your account.
Book a Free Call
Tell us about your firm, your setup, and what you need. We'll recommend the perfect plan.
We Match Your Expert
We assign a trained VA who specializes in your niche and the exact tasks you need.
Onboarding & Audit
Your expert audits your account, organizes your CRM, and sets up communication channels.
Work Begins
Your VA executes daily. Track progress via ClickUp, Trello, Asana, Slack, or your preferred tool.
Want your own team to become GHL-certified?
All our VAs go through HighLevel's official certification program. If you're training in-house staff, refer them through our partner link — same exam, same certification, partner pricing.
A Properly Managed, Organized Experience
Not just task completion — a partnership built on transparency and trust.
✅ No Hidden Fees, Ever
All prices are transparent and in USD. What you see is what you pay.
✅ No Contracts Required
Stay because you love the work, not because you're locked in.
✅ NDA Ready
Need us to sign an NDA? Absolutely. Your data and processes are protected.
✅ Free Project Manager
Your VA and our PM join your channels. Track quality at no extra cost.
✅ 100% White Label
We always represent your firm name. Your brand takes center stage.
✅ Loom Support Videos
Every task includes a walkthrough so you know exactly what was done.
Got Questions? We've Got Answers.
Your VA starts within 5 days after payment. During onboarding, they audit your GHL account, review your current coaching offer and program tiers, and set up communication channels so meaningful work begins from day one — not day ten.
You pick the platform — ClickUp, Trello, Asana, Slack, or whatever your coaching team already uses. Your VA and our project manager join your channels and deliver daily updates with Loom walkthroughs so nothing is a black box.
Yes — that's the whole point. Our VAs know discovery-call funnels, high-ticket application screens, cohort onboarding sequences, retainer billing recovery flows, and group-program pipelines. You won't spend hours explaining the coaching business model to someone who's never seen it before.
Elite adds developer-level work: custom-coded pages (HTML/CSS/JS), custom API and webhook development, advanced scripts, Kajabi/Circle/WordPress + GHL integration, and a dedicated project manager. Best for coaching practices that need a full dev team behind their operations.
No. A dedicated project manager is included free with every plan. They join your channels alongside your VA to monitor quality and progress — you never have to chase for status updates.
We default to Central / Eastern US time to align with most coaching practices' business hours. If your clients or team are in a different zone, we'll align the VA's schedule to match.
Yes. On Zoom calls, in Slack, and in every email, your VA represents your coaching practice by name. Your clients will never know there's an outside team involved — you get all the credit for the systems and the results.
Use the Pay-As-You-Go hourly option at $20/hr. Perfect for a single funnel build, a Kajabi-to-GHL integration, an A2P registration, or troubleshooting a broken workflow — no contracts, no minimums.
Absolutely. Pair a GHL VA with a Ads Expert, Video Editor, or Blog Writer — all coordinated under one shared project manager. Common for coaching practices launching a new program and needing simultaneous GHL builds, social content, and paid traffic.